Position: Office Administrator
Permanent Full-time/On-Site 100%/Dartmouth
Reporting to: President & CEO, Mental Health Foundation of Nova Scotia
Applications will be accepted until Friday, July 25th, 12:00pm

The Mental Health Foundation of Nova Scotia exists to improve the mental wellness of Nova Scotians by granting funds to community-based mental health and addictions organizations. It has a vision to see all Nova Scotians thriving in their communities.

The Foundation offers great benefits, a competitive salary, learning development opportunities, and more.

The Opportunity

The Mental Health Foundation of Nova Scotia is searching for an Office Administrator to support the day-to-day operations of its Dartmouth office. You must be a multitasker with strong interpersonal skills, excellent organizational abilities, and a professional presence. You must possess exceptional communication skills and be willing to work independently and as part of a team. The Office Administrator will ensure the office runs smoothly and efficiently, provide administrative support to the Foundation team, and ensure confidentiality with the President & CEO.

Your primary responsibilities:

• Oversee daily operations of the office such as welcoming visitors, answering the phone, monitoring email accounts, setting-up virtual meetings, mail processing (incoming/outgoing), procuring office supplies, coordinating on-site facilities (security/maintenance/housekeeping), and booking the boardroom.

• Provide administrative support and calendar management to the President & CEO including scheduling and attending Board and Committee meetings, preparing and distributing meeting materials, and taking minutes.

• Provide administrative support to the Foundation team.

• Complete daily and special event data entry.

• Oversee Episodic Request and Welcome Home process.

• Coordinate team building activities.

• Other office/administrative tasks as required, including occasional evening and weekend attendance at events.

Qualifications:

• Completion of an Office or Business Administration Diploma with 1-2 years administrative experience, or experience in a not-for-profit environment.

• Skilled in MS Office Suite (Excel, Word, Outlook).

• Customer service competencies, outstanding time management skills and the ability to prioritize work.

• Sensitive, tactful, and diplomatic while exercising discretion and confidentiality.

• Ability to adapt to change and work with interruptions.

• Experience in a mental health setting considered an asset.

• Raiser’s Edge (NXT) experience considered an asset.

• Capacity to accommodate occasional evening and weekend work – quarterly Board meetings, signature events, etc.

• An equivalent combination of experience and education may be considered.

Salary range: $25.50 - $28.00 per hour

Please forward your resume and cover letter to info@mentalhealthns.ca by Friday, July 25th, 12:00pm

Thank you for your interest in helping us change the way people think. Only candidates selected for an interview will be notified.